Resources on business expense management
Supporting documents, domestic and foreign per diem ceilings, cash advances, cash-operation limits, VAT deduction on vehicles and accounting export — explained through real cases.
Tax and compliance guides
Step-by-step explanations: what makes a fiscal receipt a supporting document, when a company invoice is mandatory, how an advance is justified, what gets archived and for how long.
Legislative analysis and updates
Commentary on the Fiscal Code and accounting-regulation changes that affect settlements — with concrete impact for small and mid-sized companies.
4expenses video tutorials
How to upload a receipt, approve a settlement, reconcile a card statement and generate the accounting export — in short clips.
Templates and models
A model internal expense policy, travel order, expense report and a ceilings grid by category, ready to adapt.
Community and best practice
How other companies build their expense policies, what ceilings they use, and how they handle exceptions without blocking people.
Support and rollout
A 3-day start guide: expense categories, cost centres, ceilings, approval flow and the accounting export scheme.
What the platform covers
The seven 4expenses modules cover the full journey of an expense, from the receipt in the employee's hand to the accounting entry.
Expense reports →
Filed from the phone with the receipt attached, category and project allocation set from the start.
Receipt scanning with OCR →
Supplier, tax ID, date, total and VAT by rate, read automatically from a photo or a PDF invoice.
Settlements and advances →
Balance per employee, justification deadlines tracked automatically and the difference regularised.
Per diem and travel →
Travel order, per diem by day and country, mileage, accommodation and transport in one file.
Corporate cards →
Statement transactions matched automatically against receipts, with a clear exception list.
Budgets, approvals and export →
Limits by department and project, multi-level approval, and an accounting export with documents attached.
What kind of company
The same rules at different scales — what changes is the number of exceptions you need to be able to track.
Small companies, a few trips a month
No more envelope of receipts and spreadsheet: receipts arrive as they happen, and the accountant gets an ordered batch.
See pricingCompanies with teams in the field
Advances with deadlines, category ceilings and two-level approval — without anyone stalling settlements while they are away.
Explore the modulesCompanies with corporate cards
Automatic statement reconciliation, a list of transactions with no document, and monthly reports per card, department and project.
Talk to a specialistStart with a single department
Configure the categories, ceilings and approval flow in a day, then let a full month run through the system before you extend.