Business expense management: scanned receipts and settlements
Employees photograph the receipt as they pay. 4expenses reads the supplier, date, amount and VAT, routes the expense report for approval against the budget, and hands accounting a batch that needs no retyping.
- Receipt photographed, fields read automatically
- Approval flows with budgets per department
- Per diem and mileage computed by the rules
- Approved batch exported straight to accounting
How 4expenses works, in three steps
From the receipt in the employee's hand to the batch the accountant imports — without a single spreadsheet in between.
Photograph the receipt
The employee photographs the receipt or invoice in the app as they pay. OCR reads the supplier, date, amount and VAT, and the expense report fills itself in.
The report is approved
It routes automatically to the approvers you configured, based on amount and department. The approver sees the supporting document and the remaining budget on the same screen.
The batch goes to accounting
Approved expenses export with accounts, VAT by rate, cost centres and the attached documents. The employee gets reimbursed and the advance closes itself.
Everything about company spending, in a single platform
4expenses brings the whole life of an expense into a single dashboard — from the photographed receipt to budget approval and accounting export.
Less time on admin, more control over the money.
Transparent plans for managing your team's expenses
Start with a basic plan and scale as your team grows. No hidden costs, no long-term contracts — change your plan anytime.
- 20 users
- 5 companies
- 5 GB storage
- 2,000 emails/month
- Invoicing included
Connect 4expenses with the tools your team already uses
4expenses doesn't live in isolation. Upload receipts from the phone through a personal link for each employee, import company-card transactions and match them automatically with receipts, send the approved batch to 4invoices, archive it in 4docs and export it as CSV, XML or JSON for your accounting software. Approval reminders go out by SMS or WhatsApp through 4notify — with zero double entry. See details For invoicing itself — issuing, e-invoicing and collections — use the 4invoices billing platform, part of the same 4b2b ecosystem, which shares its data natively with 4expenses.
Affiliate program
Recommend 4expenses to your partners and earn recurring commissions for every company that digitizes its expense management.