4expenses integrations

Each employee gets a personal link to photograph and upload receipts straight from their phone, with no account needed in the app. Fields (amount, date, VAT, tax ID) are read by OCR with label sets for Romanian, German and English, and finance checks them before approval.

Pending approvals, overdue advances and card transactions with no supporting document can trigger reminders by SMS or WhatsApp, sent through 4notify. The feature is optional and enabled according to your company's needs.

The approved expense batch exports as CSV, XML or JSON, with the accounts, the VAT split by rate, partners identified by tax ID and the cost centres. The file imports into your own accounting software, and documents can also be pushed to 4invoices — with no retyping.

Already-structured company-card transactions are imported into the app and matched automatically against the uploaded receipts. Whatever doesn't match lands in an exceptions list, so no expense without a document slips through unnoticed.

Expenses go through approval workflows with steps and delegations, according to your company's policies. For every decision the app keeps who approved or rejected and when, so finance can reconstruct the process at any time.

When an expense batch is locked, the supporting documents can be archived in 4docs, the document management system of the same 4b2b ecosystem, so they stay organised and easy to find outside the expense app.